Advance Automation System | Boosting Efficiency in Salary Advances

Product Summary 

LeverageAxiom’s Advance Automation System is a fully customized, end-to-end solution built on Microsoft Power Apps and Power Automate, designed to digitize and control the employee salary advance lifecycle. 

The solution integrates HR master data, ESSL biometric attendance, and attendance databases to accurately calculate advance eligibility, automate approvals, generate vouchers, and seamlessly post advance disbursements back into the HR system. 

Unlike spreadsheet-driven or semi-manual processes, this solution provides real-time visibility, audit-ready records, and complete traceability, ensuring faster processing, reduced errors, and stronger financial control. 

Business Problem Addressed 

• Manual handling of salary advance requests 

• Inconsistent eligibility calculations 

• Delays in approvals and voucher creation 

• Limited visibility on advances already paid 

• Risk of duplicate or incorrect cash disbursements 

• Poor audit trail and reconciliation challenges 

Solution Overview 

The Advance Automation System automates the entire process from data capture to cash disbursement, ensuring accuracy, speed, and compliance. 

Core Functional Capabilities 

1. HR Master & Attendance Integration 

• Fetches employee master data directly from HR software 

• Pulls real-time attendance data from ESSL biometric devices 

• Reads attendance databases to determine: 

• Working days 

• Salary eligibility 

• Advance limits 

2. Automated Advance Eligibility Calculation 

• Calculates advance eligibility based on: 

• Attendance 

• Salary structure 

• Company-defined rules 

• Automatically determines the advance amount 

• Eliminates manual calculations and subjective decisions 

3. Advance Voucher Creation & Approval 

• Generates advance vouchers automatically 

• Routes vouchers for approval using Power Automate 

• Supports hard copy printing where required 

• Maintains a complete approval trail 

4. HR Software Integration for Cash Disbursement 

• Posts approved advances back into HR systems 

• Ensures advances paid in cash are properly recorded 

• Prevents duplicate or unauthorized payments 

5. End-to-End Audit Readiness 

• Complete visibility of: 

• Requests raised 

• Approvals granted 

• Amounts disbursed 

• Centralized records for internal and statutory audits 

• Strong accountability at every step 

Technology Stack 

• Power Automate Flows 

• Power Apps 

• Excel Macros (where required) 

• ESSL Biometric Integration 

• HR Software Integration 

Delivery Timeline 

Commercials 

Estimated Monthly Fee 

₹62,340 

Includes: 

• Customized Power Apps solution 

• HR & biometric system integration 

• Automated advance eligibility calculation 

• Voucher creation & approval workflows 

• HR-to-payroll advance posting 

• 1 month free post go-live support 

Key Business Benefits 

• Faster advance processing turnaround 

• Accurate and consistent advance calculations 

• Reduced manual intervention and errors 

• Clear records of advances paid 

• Improved audit readiness and compliance 

• Seamless integration with existing HR systems 

Why LeverageAxiom 

We focus on practical automation at a granular level, leveraging your existing Microsoft 365, HR, and biometric investments—without forcing process changes or expensive third-party software. 

Assess. Automate. Advance. Skip the jargon. Make your operations adaptable through automation. Chennai, RPA, Low-Code, Power Automate, Power Apps, Power BI and Excel VBA